Accounts Payable Specialist

Position Details

• Ensures the promotion of a positive image of the company by exercising sound and ethical business practices as related to its employees, customers, vendors, and the public.
• Receives invoices daily, verifies their accuracy, secures proper approval, assigns the correct GL codes, and enters the data into the accounting software.
• Handle vendor inquiries regarding invoice payments, late payments, outstanding checks, and resolve vendor discrepancies.
• Enter approved new vendor information into accounting software. Determine if 1099 vendor, manage address, and other vendor changes. Determine and enter vendor GL code if applicable.
• Reconcile monthly vendor statements.
• Review automatic payments to ensure correct coding and authorization as well as sufficient contracts and documentation.
• Utilize early pay discounts and avoid late fees.
• Weekly check runs, attach invoices to the check stub, and present to the Finance Manager for signature.
• Assemble checks with remittance advice and mail in a timely manner.
• Maintain annual AP vendor files.
• Perform intercompany journal entries related to vendor invoices.
• Continually seek methods of controlling and reducing costs.
• Demonstrate good judgment and tact in solving problems and in difficult situations.
• Maintain cooperative working relationships with company personnel.
• Respect the confidentiality of the company, customers and personnel information.
• Make the best use of time during working hours. Consistently showing the ability to recognize and deal with priorities.
• Maintain a well-groomed, professional appearance appropriate for the position and situation.
• Maintain work area in a neat and orderly manner.
• Other duties as assigned.

Requirements

Education

• Required: A High School Diploma or equivalent.
• Preferred: Associate’s Degree in Accounting.

Experience

• Required: One year of experience in an accounting environment.
• Preferred: Three years of experience in an accounting environment.

Skills, Knowledge and Abilities

• Demonstrate the proven ability to work with and contribute to a work team.
• Must have the ability to respond to inquiries and/or complaints from customers, vendors or members of the community.
• Must have the ability to evaluate financial results.
• You must be able to operate a copier and other typical office equipment.
• Must have a good mathematical aptitude, good written and verbal communication skills. Must be able to read, analyze and interpret legal documents and contracts.